Invited guests and speakers may be reimbursed for travel expenses if those expenses are approved by CEAS prior to the event.  Allowable expenses can include economy class airfare, lodging, meals, taxi fares, and other ground transportation.  Reimbursements can only be processed after travel is completed.

  • Reimbursement request must be submitted within 30 days of travel.
  • All receipts can be scanned and emailed to eastasia@uchicago.edu. Please note that receipts for airfare or any expenses over $65 must include the form of payment used (i.e. last 4 digits of a credit card). An itinerary or booking confirmation alone is not a receipt.
  • Oanda should be used to convert foreign currency to USD for the date of the expense.
  • A Travel Expense Voucher must be completed and signed by the guest. 

Reimbursements generally take about 3 weeks to process after a request is submitted.  The reimbursement check will be mailed to the address provided on the Travel Expense Voucher.  Guests who require an international wire transfer will need to complete additional paperwork; contact us to make the necessary arrangements prior to the guest's arrival.

Please contact eastasia@uchicago.edu with questions about travel reimbursements.